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Author Guidelines for Oral Presentations

Oral presentations are organized in sessions scheduled in specific lecture rooms given in the programme together with the time of presentation of each contribution including discussion and change over. The oral sessions are scheduled in four time blocks per day, each time block with 90 minutes. Please note that the duration given to your oral presentation includes 3 min. for questions and discussion, e.g. a 15 min. talk should be 1 12 min. actual presentation + a 3 min. discussion. Your presentation must be prepared in a 4:3 dimension.

The oral presentations are not organized centrally. Therefore, the authors are kindly asked to upload their presentations directly in the respective lecture room within 30 minutes preceding the actual time block of the session. A lecture room assistant will be available for any help.

Time Block Presentations Presentation Upload
TB1 08:30–10:00 08:00–08:30
TB2 10:30–12:00 10:00–10:30
TB3 13:30–15:00 13:00–13:30
TB4 15:30–17:00 15:00–15:30

It is strictly prohibited to take photos and/or make copies from notebooks of any scientific material without the express permission of the authors.

Lecture Room Equipment

  • Video projector
  • Notebook for the upload of presentations (USB flash drive only) including internet connection
  • VGA panel to connect the personal notebook/MacBook to the projector via a switch (incl. power supply)*
  • Bluetooth presenter to switch slides incl. laser pointer
  • Presentation timer with displays for presenter and chairperson
  • Speaker microphone
  • Wireless hand-held discussion microphones (larger rooms only)

*Each lecture room is equipped with a VGA panel with three independent sites A – C consisting of power sockets plus a VGA cable each, where authors can install, in the order of presentation, their computers before the time block starts and remove them after the time block has ended. Please keep in mind that Austria runs a 220V electricity network. In position D, there is a switch by which the positions A – C can be switched independently, one after the other, to the projector before the respective speaker starts his/her presentation.

Lecture Room Software

The notebook in each lecture is equipped with the latest versions of the following software:

  • Windows 7;
  • MS Office 2010 (Power Point, Word);
  • Open Office;
  • Adobe Reader;
  • GPL Ghostscript;
  • GSview;
  • Internet Explorer;
  • Mozilla Firefox;
  • Windows Media Player;
  • Real Player;
  • QuickTime;
  • VLC media player;
  • Adobe Flash Player;
  • Adobe Shockwave.

Oral Summaries of Posters

Authors of poster papers should be prepared to provide ad hoc a summary of their poster presentation (1-2 slides) during the corresponding oral session in case a gap should occur in the time schedule or if the convener may have foreseen the presentation of poster summaries during the oral session.

Oral No Shows

Including your abstract in the conference programme obliges you or one of your co-authors to actually present your contribution at the time and in the mode indicated. If you already know that your talk will not be presented, you are asked to withdraw your corresponding abstract as soon as possible.